Project, Process & Business Improvement

Ramblings on project management, process re-engineering, business improvement, and anything else that may be pertinent.

Welcome to Project, Process & Business Improvement

I dream, therefore I exist.

How to handle your “Apprentices”

April 30th, 2004 by A.J.

Here is the best business analysis of the TV show “The Apprentice.” I found it at the Early To Rise website.

Here’s what I think:

Bill, the guy Trump picked, was the hands-down winner in the leadership category. He wasn’t the brightest or most talented of the group, but he was smart enough to understand his role. In every challenge he led, his first action was to make a fast decision about which direction the team should take. Once that idea had been communicated, he spent half of his time persuading his people to believe in it and the other half double-checking to make sure they were working hard and smart to get it done.

Bill is a great example of the kind of person who becomes a successful start-up entrepreneur. He recognized an opportunity, quickly came up with a way to take advantage of it, sold a vision, and then pushed his people to achieve it.

Kwame was the ultimate corporate diplomat. His talent and experience showed best when things went awry and he stepped in to calm tattered feelings and get people working again. But, usually, the reason things got messed up in the first place was his lack of leadership. Kwame was so intent on being non-controversial and so reluctant to “micromanage” that his teams were always breaking up into splinter groups operating in a state of passive-aggressive chaos (including lying, cheating, and fighting).

Troy was the best salesman. Dumb. Charismatic. And effective. This guy could sell snow to an Eskimo. But don’t let him run the operation.

Omarosa was the ideal corporate politician. She apparently believes that businesses are political environments where everything is about who you are and how much power you wield. She did everything she could to break through the many glass ceilings she kept bumping into — everything but work hard and focus on the goal.

Every decent-sized business has its Kwames, its Troys, and its Omarosas. But executives like Bill are few and far between.

If you want your business to operate at maximum efficiency, here’s what I recommend:

1. Work with your Kwames to make them understand that business is about bringing your customers better, cheaper products, and not about making the process of doing that smoother. Give your Kwames specific goals and let them know that they will be measured not by how easily they approach the task at hand but by how well they achieve it.

2. Make sure your Troys are working as salespeople. Give them the support they need to sell the heck out of your products, but keep an eye on them. If you don’t watch their numbers and what they are saying, they might get you into trouble.

3. Fire your Omarosas. You can’t change people who view success in business in terms of politics. However competent they are, they will not work hard to achieve your goals and will cause all kinds of trouble for their fellow employees.

4. Cherish and promote your Bills. Employees who are willing to take on responsibility and accomplish large goals are rare and valuable. Identify them as quickly as you can and then devote whatever resources they need to support them. Give them responsibility and the authority to exercise that responsibility effectively. Check on them. Coach them. Encourage them. And, occasionally, give them constructive criticism.

Gaga for Google

April 29th, 2004 by A.J.

Both the financial and technology worlds are abuzz with THE announcement . Want in on Google’s IPO? There are several good stories out, with Wired, Financial Times, and InfoWorld being the ones that I have read. People are partying like it’s 1999, the heyday of IPO filings. Nobody thinks this is the start of another bubble, but the hype is getting laid down pretty thick!

The stock offering, which is intended to provide about $2.7 billion in cash when it takes place later this year, is expected to give Google a market value on Wall Street of at least $30 billion and perhaps $50 billion or more. It will transform the two former graduate students who founded it less than six years ago into instant billionaires several times over.

Business Book Blog

April 29th, 2004 by A.J.

I came across this blog just following links this evening and think it’s great. I’m addicted to business books, while working on writing one myself. 800-CEO-READ Blog, “a talk about everything that is business books.” This blog has multiple authors so there is a lot of information on and about business books. Enjoy!

What Needs To Change?

April 24th, 2004 by A.J.

After three stagnant years, it’s time to take a hard look at your business. No, you can’t keep sitting still. Organizations must continually change to:

  • Stay competitive
  • Improve productivity
  • Cut costs
  • Improve customer service
  • Improve quality
  • Reduce time to market
  • Reduce inventories

Wait, wait. There are even more change factors:

  • reduce billing time
  • better manage cash
  • plan and allocate resources
  • respond to changing markets
  • shifts in consumer demand
  • corporate consolidations
  • government regulations

Over time, businesses grow and change. Their systems may no longer meet the information processing requirements of the business. The current systems must be improved either by making extensive changes to the existing systems or by replacing those systems. Either alternative represents a major business expense. So you say to yourself, “Yes I could use some sprucing up here.” The impact of the changes may include:

  • reorganization of the way your company operates
  • need for new dynamic, systems to support these changes
  • need to quickly implement new business processes and their supporting technology.

Competitive advantage comes from the ability to quickly implement support for business changes, NOT from building new or different information systems. You need to examine your current suite of information technology to determine if they are effective and efficient in supporting your core business processes, and that those processes are also effective and efficient. A new computer system deployed with the latest operating system and Office suite provides little improvement if the new system merely supports the old ways of doing business.

You cannot expect that using the same old business practices with new hardware and software will provide significant, overall improvements in your company’s business processes. So if you’re undertaking a technological epiphany, make sure the business talent leads the project. Let the IT people assist in the configuration being led by the business staff. However, the business analysts must understand the business rules that are to be implemented as well as understand how the technology can be configured to implement those rules.

The Dog Ate My Excuse

April 21st, 2004 by A.J.

Inc. magazine has some funny excuses in: The Dog Ate My Excuse.

“I’m taking a few days off to start my own business.”

If he does come back, I don’t think it will be to open arms.

Pick a Project Team

April 20th, 2004 by A.J.

Computerworld has an article, How to Pick a Project Team, which ties in with what was mentioned here a couple of days ago in the entry: PM Conflicts.

A great project team requires more than technical skills. It takes the right mix of “soft” skills, personalities and attitudes to gel and achieve results.

The sidebar, The ‘Whole Brain’ Team, describes individual workstyles that should be represented on your project team. Makes sense.

Successful Outsourcing

April 17th, 2004 by A.J.

Outsourcing — the substitution of goods and services provided by suppliers for those previously provided internally — is hardly a new concept. In matter of fact, this article from Darwin Magazine, Avoiding the Five Pitfalls, says it is 400 years old. After reading the article, it sounds like every generation has the same management issues, the same business processes, and the same outspoken critics. Oh well, will we ever get it right?

Companies will be better off when the attention moves from building hype to crafting practical, implementable outsourcing solutions.

How To Get Rich

April 17th, 2004 by A.J.

With Donald Trump riding the wave of TV popularity, he has these suggestions on how to get to the top in business — and stay there:

  1. Dress for your culture. The way we dress says a lot about us — before we ever say a word.
  2. Let your guard down, but only on purpose. Offer a calculated nugget of information or a provocative opinion to see what the reaction will be. It’s a good way to assess the folks across the table.
  3. Be your own financial adviser.
  4. Sometimes, you still have to screw them. Be paranoid. I know this observation doesn’t make any of us sound very good, but let’s face the fact that it’s possible that even your best friend wants to steal your spouse and your money.
  5. Go with your gut. Being an entrepreneur is not a group effort. You have to trust yourself. There are inexplicable signs that can guide you to, or away from, certain deals and certain people.
  6. Be optimistic, but always be prepared for the worst. I’m actually a very cautious person, which is different from being a pessimistic person. Call it positive thinking with a lot of reality checks.
  7. Pay attention to the details. If you don’t know every aspect of what you’re doing, you’re setting yourself up for failure.

His newest book: How To Get Rich and his oldest book: The Art of the Deal, there both “full of” Trump!

PM Conflict

April 16th, 2004 by A.J.

The trend I keep seeing in IT is to hire people in Project Management roles who are hands on technical gurus or know a lot about a particular product or package. This appalling practice will always ensures project failure. To start a project without PM skills and experience in place is like entering the PGA without having basic golf lessons or a proven handicap.

A project manager who is a doer as well as a manager has a conflict of interest, and is a contradiction in terms. Executive management may “think” they get a bargain by merging the roles; in reality they set themselves up for failure.

I hope one day the IT industry will recognize this and start producing some value.

Related stories: Paper PMP and Paper PMP Redux

Apprentice - The End

April 16th, 2004 by A.J.

The Apprentice has finally been chosen and overall I think business students and business practitioners had a lot to see over the last 3 months. There was much to observe on project management, group dynamics, personnel issues, and strategy. And yes, the one thing that I know Kwame has learned, employees can screw you.

If it wasn’t for Omarosa, I think Kwame would have won. But that’s 20/20 hindsight. Here’s some sites to give you interesting perspectives:

I started watching the show thinking it would be pretty stupid. But when Mr. Trump started talking about project managers and teams, I was caught up, watching each week and enjoying the show. We’ll see if the novelty wears off next fall for Apprentice 2. It will also be interesting to keep tabs on Bill Rancic over the next 12 months to see if his project management skills work on a $1 billion Trump Tower in Chicago!

« Previous Entries